Access to your medical records

 

Your health records

Your medical and healthcare information is just that – yours. You can ask for access to the information we hold on you for free at any time.

If you would like to see the information we hold about you, you can make a request for a copy of your medical records.

If you are seeking copies of your child’s health records, you will also need to supply proof of your child’s identity and your parental responsibility.

Access to Health Records legislation allows us to share medical records of a deceased person with authorised representative(s) or any person who may have a claim arising out of that person’s death. If you are requesting personal information about someone who has died, you will need to supply a copy of their death certificate and proof that you are the executor or a beneficiary within their last will and testament.

There is no charge for this service and all requests should be met within a calendar month.

To make a request for your medical records

To make a request for your medical records please visit the Subject Access Request Portal (SAR) (Opens in a new window)  where you will be asked to register yourself on the system (if you haven’t registered before).  The first time you use the SAR Portal, you will need to create an account – it only takes two minutes to do so.  Guidance is available (SAR instructions (Opens in a new window 400 Kb docx)) should you require it.

If you experience any problems when registering or using the SAR Portal, please contact the Access to Records team:

  • EmailEmail the SAR ESNEFT team
  • Tel: 01206 742 127
  • Write to: Access to Health Records Team, Colchester Hospital, Turner Road, Colchester, Essex, CO4 5JL

Although we would encourage you to use the SAR Portal as we consider it offers a much-improved user experience, we understand if you would prefer not to.  Therefore, as an alternative, you can use the form below to make a request.

Access to health records form (Opens in a new window 64 Kb docx)

If you’re unable to print a copy of the form, please request a paper copy from the team using the contact details shown above (email preferred).  Once you’ve completed it, please send it back to the Access to Records team who will deal with your request.

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